Common Rules and General Matters(Undergraduate)

1. Period of Residency

(1)  Four years from the university entrance for the regular students. The minimum period required for graduation for the transfer students.

2. Cancellation of Qualifications for Residency
 The qualifications for residing in the dormitory would be cancelled for either of the following reasons.
(1) If false statements were found to have been made on the application for entrance.
(2) If dorm fees are not paid.
(3) If not enrolled each term.
(4) If go study abroad, take time off from their studies, or drop out of the university.
(5) If violation of university regulations is found or major hindrance is caused to the management or community life of the dorm.

3. Dormitory Open Period and Closing for the Summer
  Students can stay in the dormitories for ten months. During the summer vacation (July and August), the dormitories will be closed. However, for the summer of 2017, one of the dormitories will remain open during this period for the students remaining over the summer. Students who wish to stay at the dormitory must apply beforehand and pay the extra fees for the corresponding weeks.

4. Moving out
Students are asked to leave the dormitory before the designated date. Those who are moving out of the dormitory before the Term Expiration must submit the “Application for Withdrawal from the Dormitory Prior to the Term Expiration”, no later than two months prior to the intended date of withdrawal.

NOTE: Once paid dorm fee will not be refunded regardless of the reason.

【Specified due date for moving out】
           Spring Term     : On or the next day of the June commencement
           Autumn Term   : November 30th
           Winter Term     : On or the next day of the March commencement
             (may change according to the University calendar)
   * Upon moving out from the dormitory, you are asked to clean up your rooms.
   * Dormitory representative or the supervisor will be checking the condition of the rooms.

5. Dormitory Admission Fee and Dormitory Fees
(1) The dorm entrance fee and the first dormitory fee must be paid together, using the university’s prescribed payment form.
(2) For payment of the second term on, the Finance and Accounting Group will notify you of the details regarding payment together with your tuition fees. Please be sure to pay your dormitory fees by the prescribed due date.
(3) The dorm fee maybe revised every year.
(4) The dormitory fees must be paid per term in one payment. Payments for the spring and autumn terms will be equivalent to three months’ fees each, while the payment for the winter term will be equivalent to four months’ worth of dormitory fees.

    *Each dormitory collects small amount of money for the purpose of buying newspapers and other materials.
    *Any admission fee or dormitory fees you have paid will not be refunded to you, regardless of your reason for moving out from the dormitory.

6. Dormitory Supervisors and Neighbors
 There are live-in dormitory supervisors to oversee the dormitory’s management and operations as well as the mental and physical well being of its residents and to cope with emergency situations.
 Supervisors reside in the residence attached to the Fourth Women's Dormitory. The male graduate school dormitory is attached to the Canada House.

7. Meals
 A kitchen is available in each dormitory for preparing light meals.
Residents may also make use of the University Dining Hall (fees not included in the dormitory fee).
The opening hours of the University Dining Hall is as follows.

【During the university terms】
    Monday through Friday                    7:30 a.m.-8:00 p.m.
    Saturdays                                         8:00 a.m.-4:00 p.m.
    Sundays, and Holidays                     9:30 a.m.-4:00 p.m.
【Between the university terms】
    Monday through Friday                     9:30 a.m.-7:00 p.m.
    Saturdays, Sundays, and Holidays    9:30 a.m.-4:00 p.m.

Boxed lunch, rice balls, breads, snacks, and instant noodles are also available at Diffendorfer Memorial Hall (west wing).

8. Commitment for Maintaining the Dormitory Environment
Dormitory students must cooperate with each other to maintain cleanliness in their rooms and communal area in the dormitory.

9. Compensation for Damages
In the event that any of the facilities or equipment in the dormitory are damaged or destroyed, the individual or individuals responsible are as a rule required to cover the cost of repair or replacement.

10. Other Matters
(1)  Possession of vehicles is prohibited.
(2)  No pets are allowed in the dormitory.
(3)  Use of products causing fire (incense, candles, etc.) is strictly prohibited.
(4)  Room change will take place periodically.

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