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Common Rules and General Matters(Graduate)

1. Period of Residency and Criteria for Continuation of Residency
【Period of Residency】
(1) students enrolled in the master's program : 2 years or less
(2) students enrolled in the doctoral program : 3 years or less 

2. Cancellation of Qualifications for Residency
 The qualifications for residing in the dormitory would be cancelled for either of the following reasons.
(1) If false statements were found to have been made on the application for entrance.
(2) If dorm fees are not paid.
(3) If registration for classes are not made.
(4) If a student takes time off from their studies, or chooses to study abroad, or drops out of the university.
(5) If a student violates the University regulations or major hindrance is caused to management or community life of the dorm.

3. Dormitory Open Period and Closing for the Summer
  Students can stay in the dormitories for ten months. During the summer vacation (July and August), the dormitories will be closed. One of the dormitories will remain open during this period for the students remaining over the summer. Students who wish to stay at the dormitory must apply beforehand.

4. Moving out
Students are asked to leave the dormitory before the designated date. Those who are moving out from the dormitory before the Term Expiration must submit the “Application for Withdrawal from the Dormitory Prior to the Term Expiration”, no later than two months prior to the intended date of withdrawal.

NOTE: Once paid dorm fee will not be refunded regardless of the reason.

【Specified due date for moving out】
           Spring Term     : On or the next day of the June commencement
           Autumn Term   : November 30th
           Winter Term     : On or the next day of the March commencement
             (may change according to the University calendar)
   * Upon moving out from the dormitory, you are asked to clean up your rooms.
   * Dormitory representative or the supervisor will be checking the condition of the rooms.

5. Dormitory Admission Fee and Dormitory Fees
(1) Upon your entry to the dormitories, every student must pay the dormitory admission fee.
(2) Dormitory fee consists of "room charge" and "other charges". "Other charges" covers such costs as utility and Internet fee. The fee may be revised every year.
(3) The dormitory fee must be paid per term in one payment in Japanese yen cash.
(4) For payment of your very first dormitory fee (dormitory admission fee and autumn term fee) please use the university's prescribed payment form to be provided after the opening date of the dormitory, and make payment by the end of September at the Yucho bank.
(5) For payment of the second term on, the Finance and Accounting Group will notify you of the details regarding payment together with your tuition fees. Please be sure to pay your dormitory fees by the prescribed due date, and in accordance with the specified procedures.

    *Each dormitory collects small amount of money for the purpose of buying newspapers and other materials.
    *Any admission fee or dormitory fees you have paid will not be refunded to you, regardless of your reason for moving out from the dormitory.

6. Dormitory Supervisors and Neighbors
 There are live-in dormitory supervisors to oversee the dormitory’s management and operations as well as the mental and physical wellbeing of its residents and to cope with emergency situations.

7. Meals
 A kitchen is available in each dormitory for preparing light meals.
Residents may also make use of the University Dining Hall (fees not included in the dormitory fee).
The opening hours of the University Dining Hall is as follows.

【During the university terms】
    Monday through Friday                     7:30 a.m.-8:00 p.m.
    Saturdays                                         8:00 a.m.-4:00 p.m.
    Sundays, and Holidays                      9:30 a.m.-4:00 p.m.
【Between the university terms】
    Monday through Friday                    9:30 a.m.-7:00 p.m.
    Saturdays, Sundays, and Holidays    9:30 a.m.-4:00 p.m.

Boxed lunch, rice balls, breads, snacks, and instant noodles are also available at Diffendorfer Memorial Hall (west wing).

8. Commitment for Maintaining the Dormitory Environment
Dormitory students must cooperate with each other to maintain cleanliness in their rooms and communal area in the dormitory.

9. Compensation for Damages
In the event that any of the facilities or equipment in the dormitory are damaged or destroyed, the individual or individuals responsible are as a rule required to cover the cost of repair or replacement.

10. Other Matters
(1)  Possession of vehicles is prohibited.
(2)  No pets are allowed in the dormitory.
(3)  Use of products causing fire (incense, candles, etc.) is strictly prohibited.

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